7 Ways to Improve Employee Engagement Using QR Codes

Update:  October 10, 2023
7 Ways to Improve Employee Engagement Using QR Codes

Administrators and managers can improve employee engagement using QR code strategies. 

These tools will provide their staff with an enjoyable and innovative way to immerse themselves in their duties or interact with team members.

Engaging employees can help companies create a better work culture, increase productivity, build better work routines and ethics, and positively impact profit.

That’s why it’s important to create strategies to improve employee experience, but finding a tool to make these strategies work is also essential. And QR codes are just the best choice.

These cutting-edge tech tools are flexible and easily accessible. Plus, it’s easy to create, and anyone can do it—even the non-tech-savvy ones.

What are QR codes for employee engagement?

QR codes for employee engagement are specific solutions to enhance employee interaction, communication, and involvement in a company. To create one, you need the best QR code generator.

These codes streamline access to information, resources, and activities related to employee satisfaction, productivity, and overall working experience.

When employees scan the code, it can direct them to files like reports, attendance records, or other necessary company resources.

How to create a QR code using the best QR code generator

  1. Go to the QR TIGER website. Sign in to your account to proceed. If you don’t have one, you may first sign up for the freemium version.
  2. Choose any solution that best suits your concern.

Pro tip: Use our dynamic QR codes to access advanced features.

  1. Provide the required data.
  2. Click the Generate QR code button.
  3. Customize your QR code. You can modify the following aspects: color, frames, patterns, eyes, logo, and a call to action tag.
  4. Test scan your QR code to see if it’s working fine after customization.
  5. Download your QR code. You can then print and share it within your workplace.

How can we use QR codes in the workplace to improve employee engagement?

Here are seven ways to improve engagement at work using QR codes in the workplace

Improved communication

email QR code for employee engagement
You can use QR codes to streamline communication, especially for companies with remote and hybrid setups—some employees are not physically in the office.

For instance, HR personnel can use an email QR code to let employees reach them quickly whenever they have questions or clarifications.

When users scan the code, the HR’s email address is displayed automatically, enabling employees to type and send their messages directly.

Easy access to work materials

Many of today’s workplaces now use online cloud-based storage services like Google Drive for secure storage and instant access to work resources.

But did you know that you can improve employee engagement using QR codes along with these services?

If your company has one, you can use the URL QR code solution so employees can easily access important documents, spreadsheets, reports, and other files.

Embed the Google Drive link or the link of a specific file to provide all employees with easy access just by scanning the code.

Employee identification

The usual employee identification card has relatively limited space to share extra details about the holder, but did you know you can make these cards more interactive?

Use a video QR code and print it along with the employee IDs. The code will lead scanners to a self-introduction video of the holder. It can provide a more in-depth way of getting to know that person.

This is a more interactive and fun way for employees to get to know each other, especially when a new member joins the team.

Improve employee recognition

landing page QR code for employee engagement
For big and small rewards, you can now directly send a congratulatory or reward token to deserving employees or colleagues through QR codes.

Management may prepare a series of awards that colleagues may send to one another.

You can embed it with a personalized landing page; for instance, it could be for the “Most Generous Mate” or an “Early Bird Awardee.”

Improved employee recognition techniques like these are a tech-savvy method to help boost satisfaction.

Feedback and concerns

Employees who wish to send out proper complaints, feedback, or concerns about other team players may also use a QR code for suggestion box.

A Google Sheet QR code can lead employees to an online feedback form where they can send their sentiments. The responses directly go to an online database to help management sort things out.

The advantage of using Google Sheets is that administrators can allow anonymous submissions. And with QR codes, staff can simply scan to access the form quickly.

Attendance records

Employee engagement is influenced by how efficiently they can do their day-to-day routine activities, like clocking in and out.

This simple task can be stressful, especially with all the long queues that take up much of their time and affect productivity.

But by using a QR code for employee attendance, you can save employees from these possible inconveniences.

They can immediately clock in through their smartphones by scanning the qr code attendance that leads them to an online login/log-out platform.

Games and entertainment

app store QR code for employee engagement
Ultimately, games make employees more participative and engaged. You can use QR codes to provide employees with fun and exciting games without hassle.

You can use an app store QR code to direct employees to game apps they might enjoy and download instantly.

You can also use QR codes to send out puzzles or word scramble games for employees to spend their leisure time.

Online training and development platforms

Training and development conferences or seminars help build engaged employees as these empower them; that’s why providing them with the means to join events like these is essential.

Share a QR code containing links where employees can enroll or register to acquire additional skills and knowledge. This QR code engagement boosts employees’ professional growth, making them better at their jobs.

Using a dynamic QR code will allow management to update the code constantly should there be new training and learning opportunities available.

Employee wellness programs

A QR code for technology burnout containing wellness programs could help manage employee burnout and roadblocks that hinder workplace engagement.

Examples may include exercise routines, mental health tips, or healthy recipes. Such an act promotes a culture of well-being and supports employees in maintaining a healthy work-life balance.

Updates on the work calendar

Many employees look forward to upcoming holidays since these present opportunities to take a break, do something fun, or spend time with their families.

Providing them with an updated work calendar will help them manage their tasks and workloads, guaranteeing they’ll finish everything before the holiday.

With these QR codes for Human Resources personnel, one can also update this calendar from time to time to keep employees informed.

Access to employee benefits

file QR code for employee engagement
Knowing the benefits they’re entitled to can boost employee morale. Providing them with a transparent portal for monitoring strengthens their drive to perform better.

You can improve employee engagement using QR codes with spreadsheets containing each employee’s benefits. With the edit feature, real-time changes will instantly reflect depending on the monthly updates.

For instance, employees can scan the code to check their remaining paid leaves to plot their vacations or holidays more easily.

QR TIGER’s Dynamic QR codes and its advanced features

For employee engagement activities, dynamic QR codes are highly advisable to use.

Dynamic QR codes are advanced codes that offer helpful features like editing, tracking, password protection, expiry, email notification, and GPS. All these features can help you create effective engagement strategies for employees.

Take note, however, that not all solutions have all these features. But to give you an overview of how these features work, just keep reading.

dynamic employee engagement QR code


With dynamic QR code solutions, you no longer have to worry about creating a new code each time you want to update the old report file embedded in it. You can go directly to your QR code generator and edit the details via your dashboard.


This feature lets you monitor valuable scan metrics of your dynamic QR codes: the number of scans, time and date of scanning, and devices used to scan your code. These give you a bigger picture of how effectively your QR code works with employees.

For instance, the time of scanning of your attendance QR code can tell how much percentage of the total employee population goes to the office on time.


The GPS feature allows you to have precise location data of your scanners and, at the same time, limit QR code accessibility by location through geo-fencing.

Managers can set boundaries so only those within the set scanning parameters can access the code. This is helpful to ensure that employees are really working within the office premises.


You may also set an expiration date for your QR code, especially if you don’t intend to use it for a long time.

One way to use this feature is during team activities or games, like solving puzzles or riddles. It creates a sense of urgency to scan the code before it expires, fostering healthy competition.

With this handy feature, you can efficiently improve employee engagement using QR code games and activities.


If your QR code holds confidential details that should only be for specific people, QR TIGER has the perfect feature for that: password protection.

Simply go to your dynamic QR code generator dashboard to add a password to your QR code. Scanners must enter the correct password first before they can access its contents.

With this unique feature, you can ensure that only the intended audience can access the QR code. This also works for sharing data only with authorized personnel.

Email notification

You can receive email updates about your QR code scans with the following notification frequencies: daily, monthly, and weekly. This way, managers don’t have to keep checking the dashboard for scan updates.

Why QR TIGER’s dynamic QR codes are better for QR code engagement strategies

Aside from the advanced features above, here are three more reasons why dynamic QR codes are suitable and efficient for boosting employee engagement:


Dynamic QR codes are accessible to all. It only takes one smartphone scan to access them. You can also manage data from scans on the easy-to-navigate dashboard.

And you have nothing to worry about exploring the dashboard; even with the lack of tech expertise, QR TIGER’s user-friendly interface will let you explore it easily.


You’ll pay to use dynamic QR codes, but they’re a worthy investment in the long run, especially with their features. Instead of creating a new code from time to time, you can just recycle your previously generated code. 

The good thing is QR TIGER offers great plans at affordable prices—as low as $7 per month. You can start with a freemium account and upgrade whenever you like.

Software integrations

If you are also using other software in your company or organization, you can easily integrate dynamic QR codes for easier workflow and automation.

QR TIGER’s dynamic QR codes have integrations with popular software: Canva, Zapier, HubSpot, and Monday.com.

Improve employee engagement using QR code strategies today

Employee engagement creates a positive impact on colleagues and the organization as a whole.

Improving employee engagement can result in increased productivity at work, low to zero turnover rates, and a positive working environment.

And with QR code technology, one can further create strategies to help foster a better employee experience without hassle and stress.

Start your QR code journey with QR TIGER, best QR code generator, and integrate QR codes into employee engagement activities.

QR TIGER offers 20 QR code solutions to choose from. It is ISO-27001 certified and GDPR compliant, ensuring your data’s safety. Its customer service is also available 24/7 to assist you in all your inquiries.


Do QR codes increase engagement?

Certainly. With their flexibility, QR codes can seamlessly bridge the printed and digital worlds—facilitating instant access to a wide array of content in just a scan.

Since QR codes are easily accessible, they promote better communication and convenient information sharing. As a result, you can improve employee engagement using QR code strategies.

brands using QR codes

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