How to use a Google Form QR code for attendance tracking

Last updated:   January 03, 2023

The Google Form QR code for attendance system is a contactless and digital form of tracking attendance for the workplace, school, and events.

You can guarantee a safe and hygienic attendance platform for employees, students, or guests that is convenient, accurate, and easy to use.

Lucky for you, you can readily use software such as Google Forms and a reliable QR code generator with logo to start a digital attendance system.

This blog explains more about this advanced QR code attendance system.

Attendance tracking with Google Form QR code: how does it work?

QR code for attendanceQR codes can hold thousands of characters—numeric, alphabet, alphanumeric, kanji, kana—and convert them into mobile-optimized content.

When used to reinforce digital attendance, these codes can immediately redirect users to an online attendance tracking system in just a single phone scan.

It’s a smart alternative to today’s pricey and overly technical attendance management systems.

In a recent survey made by the American Payroll Association, 65% of organizations use and will soon use an automated system to collect their attendance.

Biometrics, face recognition, PIN or password-based systems, and scan cards are a few of the most used automated systems today.

These also cost a lot: purchasing and maintenance-wise.

Good thing that you can quickly create an attendance system using Google Forms and integrate it with QR code technology. 

QRTIGER, the best QR code generator online, offers a Google Form QR code solution.

It can convert Google Form links into a QR code.

Once scanned using a smartphone, your attendees can immediately access the QR code attendance system.

It’s a time-saving strategy that facilitates smooth monitoring of the clock-in and clock-out, absences, and the total hours rendered by your employees, students, or guests.

Creating a centralized attendance Google Form attendance QR code

Google Form QR code

  1. Setup your Google Form for attendance system
    • Label your Google Form attendance and customize its header image depending on your preference. Enter the names of your attendees on the Option tab and save your form. Copy your Google Form attendance URL.
  2. Launch QRTIGER’s Google Form QR code solution
  3. Enter or paste the Google Form attendance URL into the space provided
  4. Switch to dynamic QR and generate your Google Form QR code
  5. Customize the QR code using the tools provided
  6. Run a test scan and deploy
    • You can now dispense the Google Form QR code for your attendance at your workplace, classroom, or event venues.

Sample Google Form QR code solution for attendance

Google Form QR code for attendance

How to create a bulk Google Form QR code attendance with the best QR code generator

To start your attendance QR code system, you’ll need the following platforms:

  • Google Forms
  • CSV file reader (Excel or Google Sheets)
  • The best QR code software like QRTIGER

The QR code for Google Form attendance system is an intuitive QR code solution that streamlines your employee, student, or guest tracking. The bulk QR code generator powers it.

The bulk QR code generator is an exclusive technology from QRTIGER that is offered only to Advanced and Premium users.

It’s packed with up-to-date features and a user-friendly interface for hassle-free creation and monitoring.

You can create a bulk QR code for this campaign to produce QR codes for each of your attendees.

Through this QR code solution, you’ll have centralized and advanced software for smooth-sailing attendance tracking.

Creating a bulk attendance QR code

Here’s how you can create bulk QR codes using QRTIGER:

1. Setup your Google Form attendance system

Enter the names of your members in the Option of your Google Form. Click the menu button and tap the Get pre-filled link.

Choose the name from your data entry to access its pre-filled link. Tap Get Link when a tab pops up. Copy and save that link in a spreadsheet.

Do this for all of the names in the Google Form entry. Each name from the Google Form entry should have its corresponding link.

You can then proceed with creating a bulk QR code for your attendance.

2. Launch QRTIGER bulk QR code generator online

Bulk QR code generator

Tap the Bulk QR option at the upper navigation panel of QRTIGER’s interface to launch it.

3. Upload a CSV file or download QRTIGER’s ready-made template

Bulk QR code templateBulk QR code generators only read CSV files for data entries.

You can easily create one using Google Spreadsheets or Microsoft Excel.

But you can also download QRTIGER’s pre-made CSV file. All you have to do is enter the necessary data for your attendance.

You can tap the Download template with custom frame text and campaign name to streamline this process.

4. Enter the necessary data in each column and row

Attendance  QR code dataInput the Google Form pre-filled link beside the corresponding name, the frame text, the type of QR code solution, and the category.

Frame Texts are descriptive phrases you can use as a call to action. You can use “Scan for attendance.

5. Save the spreadsheet as a CSV file and upload it to QRTIGER

QR code generator bulkIt’s essential to save the spreadsheet copy as a CSV file since the bulk QR code generator only reads this specific file format. 

Upload it to QRTIGER and wait until a confirmation message appears on the screen.

6. Tap the Dynamic QR option and click the Generate Bulk QR button

Dynamic bulk QR code generatorYou must choose the Dynamic QR code instead of the Static QR code option because this will allow you to track your attendees effectively.

You can also edit the embedded CSV file whenever it needs updating, which is a cost-effective option.

7. Customize your QR code

Custom QR codeOne of QRTIGER’s best features is its comprehensive QR code customization tools.

You can create an appealing QR code for attendance that will stand out, allowing your attendees to spot them easily.

Here, you can modify the colors of the QR code, the patterns and pixels, and the background. You can also add your logo to make it more authentic.

8. Run a test scan and distribute your bulk QR code for Google Form attendance

Scan QR codeEnsure that your QR codes are in excellent condition before distributing them to workplaces, classrooms, or event halls.

Despite being editable, it is still a professional move to guarantee no errors in your QR code campaigns upon its deployment.

You can then distribute the QR codes to your employees, students, or event attendees.

They can use this as an ID tag or a sticker which they can quickly scan when logging in.

Smart use cases of integrating a QR code-based attendance

Contact tracing system

QR code for contact tracingWhat better way to promote a contactless QR code attendance tracker than in contact tracing systems?

Healthcare facilities can integrate QR code technology to automate check-in systems for various establishments.

This will help record a person’s last whereabouts, tracing direct contacts, and time and date of contact with every QR code scan.

Institutions can integrate this to help out healthcare facilities trace potentially exposed individuals.

Workplace login-logout system

Incorporating a QR code for employee attendance provides ease in monitoring the time-in and time-out of a company’s workforce.

You can easily monitor the break periods, working hours, and absences.

The QR code analytics will provide an extensive report on the overall attendance rate of employees, helping HR managers and administrators streamline employee management operations.

Event attendee tracker

QR code on ticketAccess to event attendee data allows organizers and marketers to implement better marketing strategies.

Event attendee tracking lets you get valuable insights about your potential target demographics, guest heat maps, and event-to-attendee engagement.

This also helps you secure a safe attendee monitoring system that aligns with the current health protocols.

You can print them on event tickets, posters, or banners.

You can also send them to your attendees via email, which they will present to you upon entering the venue for verification and check-in.

Student attendance platform

Teachers can also use QR codes as a mode of attendance in the classroom setup. This cuts the time spent on the roll call before class starts.

You can display the QR code attendance campaign right outside the classroom, allowing students to scan it before they enter the class.

You can link this to an online attendance platform they can easily access through their phones.

It will also be easier to monitor absences and tardiness by simply accessing your QR code software dashboard.

Advantages of employing attendance with QR code technology

Here’s something you should know about QR codes: there are two main types which are Static and Dynamic.

Static QR codes work well for single-use campaigns because they have lesser features. You can generate them for free using QRTIGER.

In contrast, dynamic QR codes are ideal for large institutions and corporations.

They have the most advanced functions and features that facilitate a smooth digital campaign.

That’s why it’s no surprise that dynamic QR codes come with a price. And depending on your chosen QR code platform and subscription plan, it will be worth it.

Establishing your attendance with QR code that runs on dynamic QR code technology with QRTIGER provides you with the following benefits:

Accurate real-time tracking

QR code trackingAn accurate attendance monitoring system allows employers to manage and monitor their workforce effectively.

With dynamic QR codes’ real-time data tracker, you can easily keep a tab on your employees’ working hours. This helps you better calculate their productivity rate by their attendance.

You can view in-depth analytics of the following:

  • The total number of scans
  • The location of the scan
  • The time a user scanned the code
  • The OS of the scanner’s device

Easy to use

QR code usage has increased drastically by 96% because users find it convenient.

You can easily create one using advanced QR code software like QRTIGER. And you can easily access your attendance system through a phone scan.

Anyone with a built-in QR code scanner or a third-party app on their phone can immediately use QR codes.

Updateable and editable

Edit QR codeYou can update the embedded data anytime if you integrate a dynamic QR code for your attendance system.

Companies, schools, or organizations can easily add, remove, or edit the data entry in their attendance system.

You don’t need to create a new QR code and production materials.

Undoubtedly, this will save you a lot of finances.

To do this, you can access your QRTIGER dashboard to edit your attendance QR code campaign even when it’s already deployed and running live.

Secure

QR codes are unhackable. The digital data embedded in the QR codes are encrypted by the users using a trusted QR code software partner.

QRTIGER, a professional QR code generator, is packed with security features that protect users from security threats.

You can safely run and manage your attendance system without worrying about cyber attacks.

One of its most distinct software security is ISO 27001, which ensures that the software follows international standards in safeguarding cyber data.

Establish your attendance tracking system with QRTIGER today

Attendance management systems make tracking easier for employees, students, and event attendees. But integrating the QR code technology elevates the entire attendance monitoring experience.

It’s high time you employ a QR code attendance system for faster, more seamless checking.

It offers you a wide variety of features that helps in securing safe contactless attendance monitoring.

Check out QRTIGER, the best QR code generator for your digital attendance system, and create a QR code solution that works well for you.

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