A guide to create a Google Calendar QR code for your event

Last updated:   October 13, 2021

A Google Calendar QR code, when scanned will prompt your guests to add and save the event directly on their smartphone devices.

Gone are the days of spending more time inviting attendees to your event.

Instead of sending emails back and forth to your attendees, they only need to scan your event’s Google Calendar QR code and immediately save the event details on their mobile device.

With Google Calendar QR code, it makes inviting event attendees easy and convenient.

What is a Google Calendar?

Google Calendar is a time-management and scheduling calendar service developed by Google. The Google calendar comes with your personal Gmail address.Using the Google Calendar, you can quickly schedule meetings and events and get reminders of your next activities. 

It is easy to share your schedule with others and you can create multiple calendars that you can use for your events.

What is a Google Calendar QR code?

A Google Calendar QR code allows your users or invitees to add the meeting or event to their Google calendar when scanned using a smartphone device.


This is a helpful solution for event planners and even businesses in inviting attendees or colleagues to an event or meeting. 

Using an advanced QR code generator software, you can personalize your Google Calendar QR code by adding colors, eyes, logo, patterns, and frame to make your QR code stand out in your flyers, posters, or invitations.

Why use a Google Calendar QR code?

There are various benefits when you use Google Calendar QR code:

QR code offers convenience

Google Calendar QR code offers convenience to your users as they no longer have to check their emails or their SMS inbox about your upcoming events.

By simply scanning your Google Calendar QR code, they can instantly save your event details on their phones or their calendar.

Easy to integrate with marketing collaterals

Google Calendar QR code is easy to incorporate in your marketing collaterals. You can personalize the code by adding colors and logos so it will not look like a stand-alone element.

You can add a call to action like ‘Scan to save event’.For example, if you are planning to have a food fair in your locality. Then to promote the said event, you are giving out flyers to prospective attendees.

Your flyers or any other marketing collateral you use include the Google Calendar QR code of your event.

Anyone interested to attend your food fair will just scan your Google Calendar QR code and save the event to their smartphones.

Your users will also know the event details, names of attendees, and special guests who may be present at your food fair.

Can be used for promotional events

You can use your Google Calendar QR code in your promotional events as it will surely work as a point-of-engagement.

Just make sure to make your QR code attractive and unique to get more scans and convert scanners into attendees.

Data tracking

You can also track the QR code scans and estimate the number of attendees present in your upcoming food fair.

By using dynamic QR code in generating your Google Calendar QR code, you can also keep track of the QR code scans in real-time, the locations, and devices used in scanning.

Editable

When you generate your Google Calendar QR code in dynamic form, you can edit or modify the URL anytime even if you already printed or deployed your QR code.

For example, if there are sudden changes in the schedule, you can just proceed to your Google Calendar and edit the event details.

Then save the event and publish the event again. Copy the link to the event URL. Then go to your campaign dashboard and proceed to edit your URL by pasting the new link.

How to create a QR code for calendar event that connects to Google Calendar

Step 1: Go to Google Calendar and create your calendar event

Step 2: Make your event public so your attendees can see the event details. Then click the save button. 

Step 3: Click on the created event

Step 4: Then tick the three vertical dots and select publish event

Step 5: Copy the ‘link to event’ URL 

Step 6: Paste the copied calendar link into the URL field menu of the QR code generator. Tick the box below it to make the QR code dynamic.

Step 7: Generate your QR code and proceed to customize. Choose patterns, eyes, or add a logo to make it even more appealing.

Step 8: Test your QR Code, print and deploy your Google Calendar QR code

How to create a QR code for events that connects to Google Calendar: A step-by-step guide

To create a QR code for calendar event, here is a step-by-step guide you can follow:

Step 1: Go to Google Calendar and create your calendar event

First, go to Google Calendar and start creating your calendar event. After choosing the month, date, and year of your event, simply click the “create” button”.

Step 2: Click the more options button and make your event public so your attendees can see the event details. Then click the save button.

Click the “more options” button. You can see the drop-down button below your name and choose “Public”. You can modify the guest permissions and choose what actions you can allow to your guests. Then, click the save button.

Step 3: Click on the created event

Upon saving, you will be redirected to your calendar. Click on your created event.

Step 4: Then tick the three vertical dots and select publish event

Proceed to tick the three vertical dots and select “publish event”.

Step 5: Copy the ‘link to event’ URL 

Afterward, copy the “link to event” URL.

Step 6: Paste the copied calendar link into the URL field menu of the QR code generator. Tick the box below it to make the QR code dynamic.

Then paste the “link to event” URL into the URL field menu of your QR code generator online. Always choose dynamic so you can edit or modify your event URL when needed.

Step 7: Generate your QR code and proceed to customize it. Choose patterns, eyes, or add a logo to make it even more appealing. 

Click the “Generate QR code” button and then customize your QR code. You can choose patterns or add eyes to your QR code.

To make it on-brand and appealing, you can also add a logo and a call to action.

Step 8: Test your QR Code, print and deploy your Google Calendar QR code

Before printing or deploying your QR code, make sure to test it if it works.


Why should you generate your Google Calendar QR code in dynamic?

A dynamic Google Calendar QR code solution for your event allows you to edit your QR code. This means that you can replace your URL without generating another QR code.


Likewise, you can track the QR code scans of your Google Calendar QR code. By tracking your QR code, you will be able to gauge how many people are interested in your event and the number of users who have interacted with your QR code.

Best practices when making your Google Calendar QR code

Put a call to action in your Google calendar QR code

If you are having promotional events or if you want to increase the number of attendees in your event, make sure to place a call to action in your QR code.


CTAs will prompt your potential attendees to scan the QR code and save your event on their phones. You can add a short yet catchy phrase like “Save Event” or "Save the Date."

Place your QR code for calendar event in a right position

Consider the marketing collaterals you will use if it is possible for the scanners to easily see and scan your QR code. It should be noticeable enough and easy to scan.



The size should not be too big or too small as it might affect the scan-ability of your QR code. So make sure that scanning your QR code is a stress-free experience for your customers.

Do not invert your QR code’s color

In keeping with the scan-ability of your QR code for a calendar event, the foreground color of your QR must be darker than the background color.


Moreover, have proper contrast and avoid mixing light colors as it will be hard to “read” by a smartphone camera or by a QR code reader app.

Generate your customized Google Calendar QR code with QRTiger QR code software today!

QRTiger QR code generator allows you to customize your Google Calendar QR code to make it appealing to your prospective event attendees.

It also provides you various types of QR code solutions you need when you are planning contactless events and a lot more in store for you!

For more questions about QR codes, contact us today!

Frequently Asked Questions

How do you create a QR code for an event?

To create a QR code for an event, you can use Google Calendar in scheduling your event first. Then choose a QR code generator online to convert your event URL into a Google Calendar QR code.

What is a QR code Google calendar event?

A QR code for a Google calendar event is a QR code solution to easily prompt scanners to save your event details on their smartphones.

You don’t have to send an email invite to them as they only need to scan the QR code using a smartphone camera or a QR code reader app.