How to use QR codes for electrical equipment asset tracking

Last updated:   January 20, 2022

In the age of technology, electrical contracting firms are using QR codes in electrical equipment tracking. Efficient asset tracking ensures the desired results with maximum benefit to customers.

It is commonly experienced by contracting firms the difficulty in tracking equipment assets. This is contributed by logistical reasons, communication barriers, and other unforeseen problems. 

Experts say that the normal method of asset management could be impractical for transmission and distribution in an electrical system.

Why? Because it consists of thousands of assets that are continually being tested, serviced, and replaced.

That is why it is vital to keep up with technological innovations for better asset tracking. 

But with the help of QR codes and their ability to store large information and fast readability, it is now easy to track equipment assets.

Plus, you can do more with QR codes in your specialized construction works!

Let’s find out why and how QR codes can help electrical contractors. Discover how QR codes mitigate risks and enhance the reliability of vital assets.

How QR codes become an essential tool in asset tracking?

Since the inception of the QR code (Quick Response) in 1994, the technology is primarily intended for tracking vehicles during manufacturing.

Invented by Denso Wave, QR code is still used by different industries and software for asset tracking. 

Although barcodes, NFC, and RFID tags are used for asset tracking, QR code is preferred by many.

The reason for this is QR code can hold more information, cost-efficient, and provides in-depth data tracking.
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Let’s further differentiate the three tech tools.

Compared to a barcode that is readable in a horizontal direction only, a QR code is readable horizontally or vertically. 

In contrast to a barcode which can only read the numerical value of products, a QR code can also store various data.

It can contain information like video, website address, a document, an image, etc.

Moreover, while NFC technology is used for digital file-sharing, it still requires physical contact and has a very short radius for use.

The health concerns involved because of the ongoing pandemic can create a problem in asset tracking.

But with QR codes, it is easy to scan it using smartphones. 

Apart from that, NFC tags need to have chips encoded and would cost more. But with a QR code, you can easily generate it using a QR code generator.

Printing and distribution costs of your QR code would just largely depend on the volume and the QR code size. Therefore, it is more cost-efficient. 

Lastly, RFID tags are more expensive than QR codes. Moreover, most cell phones don’t come with NFC capabilities.

You have to invest extra money in RFID scanners. This is a device used to activate the microchip in the RFID tag using radio waves.

But with QR codes, it is accessible using smartphones so you don’t have to invest in scanning devices. And as mentioned, it is convenient and cost-efficient when implemented in your asset tracking systems. 

Thus, QR code is the solution for your sizeable inventory and asset tracking needs in the electrical contracting business. 

Related: What is a QR code and how does it work? The Beginner’s Ultimate Guide!

QR code asset tracking: Why use QR codes in electrical equipment tracking?

With the use of QR codes, contractors can oversee electrical assets more proficiently. But this is not the only benefit you can get with QR codes in asset tracking. Here’s more: 

QR codes are accessible using smartphones

Almost everyone owns a smartphone today, thus anyone can scan your QR code and access important information about your assets.
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It is more convenient for your employees to use smartphones than bring another device. Moreover, you don’t have to invest in bulky handheld scanners to read QR codes. 

QR codes store complex data 

QR codes are made up to house up to 100 times more information than a conventional horizontal barcode.

It directs the user’s device to a certain website, app, document, or video. 

They can also contain geo-locations and they can accommodate up to 4,296 characters of text.

For example, if you want to easily share the electrical records of your asset, you can use the PDF QR code.

That way, your personnel will just scan the code using smartphones to read the records. 

QR codes are editable in content


Using a Dynamic QR code, you can modify or update the information of your QR codes anytime and anywhere. 

Asset tracking systems normally produce a large volume of printed QR codes. This increases the likelihood of errors in the information embedded in the code.

But thanks to dynamic QR codes, you can change your QR code’s content if you encrypted the wrong data. You can alter the content of your QR code even if you printed it already. 

Built-in correction error

QR codes have a much lower rate of error unlike barcodes and other tags. Only 30% of a QR code must be intact for the scan to be successful.

Even if your QR code is slightly damaged, it still functions and is perfectly readable. 

In the electrical contracting business, your equipment often gets damaged or ruined in transit.

With QR codes, you won’t have to worry so much about scuffing, wrinkling, or tearing affecting your QR code’s scanability.

Related: An overview of QR code error correction feature

Provides in-depth data tracking 

Not only do QR codes streamline your asset tracking procedures, but it also provides in-depth data tracking.

Using the dynamic QR code, a trackable type of QR your employees can track the QR code scans in real-time.

You will be able to see your scanners’ demographics. Apart from that, you will know where they scanned it, the scan time, their location, and the device they use.

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Speeds up the asset tracking transactions

Your QR codes printed or tagged in each of your tools or equipment can contain digital information. It can be the model/serial number and other verification data.

This can be placed in each unit or tool or in its packaging to make it accessible to the end-user.

When tracking the individualized serialized units, you will know the day they are received in your warehouse to the day they are installed and beyond.

You can also tell, in real-time, where a unit is, where it is going and when it will get there. 

But make sure that on your end that you have Enterprise resource planning (ERP) systems, the CRM, or an in-house system.

These systems hold this product information along with the history of the transaction of the item for tracking the distribution chains.

You can also contact the QRTiger QR code generator to have your QR code API integrated into your system.

Improve employee efficiency

Steering away from manual asset tracking methods using QR code make your employee focus more on their jobs. 
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Using smart QR code solutions in asset tracking reduces redundant computer entries done by your employees. 

QR codes are easy to integrate with your asset management software

With many soft wares that are using QR codes for asset tracking, you can easily integrate them into your system. 

Take for example how Asset Infinity, an asset management software uses QR codes as part of its features. 

Reduces asset downtime

Asset downtime and poor quality parts can be disastrous to meeting customer demands, and pose potential risks to human safety. Breakdowns, ill-timed maintenance, and stoppages due to quality issues can be wasteful, destructive, and inefficient. 

But with the quick scan of a QR code asset tag, it helps you optimized your physical assets and operational processes.

This also ensures that they are functioning as intended.

Do you need to repair or replace some of your assets?

With the instant digital information about your asset’s usage history and maintenance works, regular updates are available.

Identify asset location using GPS in QR codes

Tools are company assets and losing or misplacing tools waste valuable time and money to locate or replace them.

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But with the use of GPS feature in QR codes, you can track your equipment and help your teams locate assets swiftly, and eliminate confusion.

 In addition, you’ll be able to reduce the likelihood of theft and loss of your assets if you can identify its location easily.

Ways on how to use QR code asset tracking solution for an electrical contracting firm

To jumpstart your asset tracking procedures in your electrical contracting firm, here are some ways on how to use QR codes in asset tracking: 

1. Access electrical records via PDF QR code

Recording about the work performed using your equipment or electrical tool is important for you to gauge when those assets are past the point of cost-effectiveness. 

To easily share this information, you can create a PDF document containing the works performed and convert it to a PDF QR code.
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When scanned, the downloadable PDF file will display on the smartphone for easy reading and referencing.

You can easily see the information about its performance, points from a tracker, records of usable performance, and the required data to which the asset was assigned.

Since the PDF QR code is a dynamic type (editable and trackable), you can update its content even when the code is printed and distributed already. 

Thru this easy file sharing, you can ensure that you maintain asset health, particularly for more valuable assets, and keep assets in service for a longer time. 

2. Track asset location using GPS feature in QR code

If you want to see what the location of your asset is now, you can keep track of it using the GPS feature of the dynamic QR code. 

This way, you don’t have to rely on spreadsheets and manual entry systems which are very time-consuming and tedious.

Furthermore, you can also make use of the GPS feature if you want to know what asset (with QR code tag) is scanned by your employees. 
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3. Securing confidential records and accounts using QR code with passwords

Are the QR codes and their content exclusive for specific personnel, technicians, and experts only? Then you can make use of the additional feature where you can integrate passwords to your dynamic QR code.

When the QR code is scanned, users will be redirected to a webpage to input a password so they can access the confidential file you embed in the QR code. The QR code solutions you can activate the password are: URL or website QR code, file QR code, and H5 QR code.

This is an added security feature for your files used in asset tracking processes. The password feature can be disabled if you want to allow more employees or people to access the QR code content.

Related: How to create a password-protected QR code

4. H5 page QR code for sharing interactive content

Looking for ways to share interactive content (like user manuals) to your employees and clients without the need of creating an entire website?

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H5 page QR code is the answer. It is a dynamic QR code solution that serves as a portal towards opening these landing pages. When you generate an H5 page QR code, you will no longer pay website makers to maintain the visibility of your site. 

For instance, if you want to share an interactive user manual about how to use or repair electrical equipment, you can add a mini-program in your H5 editor. Just switch to code view to input your mini-program. 

By scanning the QR code, you can direct technicians or employees to automatically open the landing page of your interactive content.

Related: How to create a QR code web page in 5 steps!

5. QR code API for your asset management and tracking system

Another smart solution you can use is the QR code API which you can integrate with your asset tracking system.

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The Application Programming Interface (API) tool in QR Tiger allows you to generate your codes programmatically with your information system and integrate this into your CRM. 

This custom QR code API offers professional solutions like data tracking systems, dynamic QR codes, or QR codes in bulk and has this integrated into their in-house system.

Related: QR Code API for your CRM: The Definitive Guide

Other ways to use QR code asset tracking for an electrical contracting firm

1. Safety procedures via video QR code

When conducting safety training like the basic OSHA safety training for your technicians, you can share with them a video containing the safety procedures they should observe.
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To easily share a video, convert it to a video QR code. The video will automatically display on your users’ smartphones for easy viewing.

Your employees can view videos explaining safety methods like current common electrical hazards, personal protective equipment, hazardous locations, and proper wiring methods.

Sharing videos of your safety training via QR code help your employees recall the important methods.

Related: How to use QR codes in your user documentation and instruction manuals

2. Share contacts via vCard

To easily inform your technicians or employees who to call for access when repairing or using equipment, you can add a vCard QR code in your communications cabinet.

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The editable vCard QR code digitally presents contact details to your scanners’ smartphone screen when they scan your QR code. The user can download the contract detail right away on their mobile device.

You can add the contact number of your in-charged personnel or experts in your QR code for easier communication.

Should you want to generate a large volume of vCard, you can use the bulk QR code. Just use this template when generating a bulk QR code.

How to create QR codes in electrical equipment tracking for electrical contracting firms

Step 1. Go to www.qrcode-tiger.com

Step 2. Choose which type of QR code solution you need for your asset tracking procedures

Step 3. Click the “dynamic QR code” to edit and track your QR code

Step 4. Customize your QR code

Step 5. Do a scan test

Step 6. Download and deploy your QR code

Take note: Before printing your QR codes for electrical equipment tracking, you need to have inventory or asset management software first. Also, make sure that your QR code solutions are compatible with your chosen software. 

QR codes in electrical equipment tracking done right: Stay on top of your business efficiency

As the role of electrical contractors has evolved and increasingly become important in the construction of homes, businesses, and even bigger projects, it is important to stay abreast of technology.

Using QR codes in electrical equipment tracking, you’ll ensure that your company is safe, up-to-date, and profitable.

Thus, the QR code is nevertheless an important tool in the modern context for electrical contractors in the asset tracking processes. 

Make your asset tracking process quick and easy using QR codes! Contact us now for more information.

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