How to Use QR Codes for Asset Management and Tracking

By:  Vall
Update:  July 12, 2023
How to Use QR Codes for Asset Management and Tracking

QR code asset trackingQR codes are an advanced version of barcodes that can hold more data and information.

They can hold various content, which is why it is widely used in global manufacturing, logistics, and warehousing systems — managing large quantities of products.

Why should you use QR codes for asset management and tracking?

So why should you use QR codes in your asset management instead of RFID or GPS tags?

The answer is simple: QR codes provide ease of use, streamline your asset management process, and cut down your expenditures.

With QR codes, you don’t need to purchase bulky machinery.

You can simply use smartphone devices or tablets to scan the QR codes tagged in your equipment, access the data, and manage your assets at your disposal.

The QR code, generated in the best QR code generator online, will contain digital information of the tool that may include its verification data such as the serial number, asset’s last known location, profile, date of manufacture, and other identification data.

The QR code can be placed anywhere on a smooth surface that envelops the equipment for an easy scan.

At the manufacturing end, Enterprise resource planning (ERP) systems will hold this product data along with the transaction history of the item transaction to enable product tracking along its distribution chain.

Advantages of using QR codes for asset management

Quick identification of your assets

PDF QR codeQR codes are also commonly integrated into many asset management mainly because it provides speed.

Thus, increasing your speed process.

To identify and track your assets and tools, you can simply scan the tagged QR code in your equipment using your smartphone device to view and update the item in its record.

If you want to maximize your asset management tracking and ditch spreadsheets, using QR codes for asset management and tracking will surely streamline the process.

Accessing the information or data using a smartphone device or any QR code reader app will make a handful.

This will save you time from accessing the data in a spreadsheet and using computers to update its information manually.

Ability to track the history of your asset’s transaction

The QR code tagged in each tool or equipment will contain digital information that may include the model number/serial number, factory and date of the manufacturer, and other verification/identification data.

This can be placed on the outer portion of the tool or even in its primary packaging, which will be accessible by the end user.

At the manufacturing end, Enterprise resource planning (ERP) systems, the CRM, or an in-house system will hold this product information along with the history of the item’s transaction to allow product tracking along its distribution chain.

You can also contact QR TIGER QR code generator to have your QR code API integrated into your system.

Reducing Asset Downtime

Tracking how your fixed assets are working and who’s using them does one important thing: it reduces asset downtime.

Less asset downtime means a company can run better with better customer service and a more energized workforce.

Knowing your fixed assets’ status means you can also reduce asset downtime.

If an asset or equipment is not functioning, it means replacing work is a faster process.

If an asset has undergone maintenance several times, seeing this in the history against that specific asset can be helpful.

With a quick scan of a QR code asset tag, you’ll see that the damaged asset is no longer useful or economical.

Thus, a replacement process can be a lot faster for both ends.

QR codes for asset management increase the visibility of each tool

QR codes allow you to keep track of your fixed assets.

If you have so many tools and equipment, you tend to lose the uniqueness of each item.

But with each tagged with a QR code, you can keep track of these tools.

This shows which assets belong to your company and are not so that they don’t get mixed up and lost.

QR Codes are accessible on smartphones

Location QR code

As we have discussed, you don’t need to make an allotted budget for machines that will scan QR codes.

These codes are conveniently made accessible for smartphone devices.

QR codes have a built-in correction error

QR codes are less susceptible to damage.

This means that even if the QR code is slight damage or has been worn off, it can still function and be scanned.

The QR code error correction feature makes it an essential element for the global shipping and distribution of tools or equipment pieces.

This efficiency comes again from their square shape because of the QR code elements (pixels) cluster in duplicates.

Products can withstand different weather conditions and transportation.

And even if there is QR code damage, it still provides you with a high scan-ability rate because of its increased error correction.

QR codes are editable in content

Using a dynamic QR code, you can edit and update the information of your QR codes at any time of the day.

Asset management and tracking systems are primarily based on large volume produced printed QR codes. This increases the possibility of an error occurring.

You can change your QR code’s content by dynamic QR codes if you have found you encrypted the wrong data.

QR codes are flexible and can work everywhere

QR codes don’t need to be a computer connected for asset tracking and management to happen. You may be far from your office computer, making it inconvenient.

Easy to incorporate into your asset management system

Asset management system

All of the above points have the cumulative effect of making QR Codes easy to integrate into your current asset management system.

Most inventory management and asset management software already allow the use of QR Codes; you simply need a way to generate them.

The Best QR code generator for asset management

A QR code generator is used for generating QR codes.

There are a lot of QR code solutions addressed for specific purposes.

For example, if you want to generate a video to QR code, you can use a video QR code for it or a URL QR code to convert a website landing page into a QR.

For asset management tracking, you can also generate a bulk QR code with specified data to create hundreds and thousands of unique QR codes for your particular equipment, so you don’t have to generate them individually.

How to generate QR codes for asset management for free using bulk QR codes

In the QR TIGER dynamic QR code generator, you can also generate QR codes in bulk for URL, vCard, and URL with a log-in authentication number, text, and numbers!

Using the bulk QR code solution, you don’t need to generate QR codes individually for these 5 solutions!

QR code API for your asset management and tracking

Suppose you want to integrate your asset management and tracking using a QR Code generation system.

In that case, you can use an Application Programming Interface (API) tool in QR TIGER and generate your codes programmatically with your own information system and integrate this into your CRM.

QR TIGER’s custom QR code API offers a professional solution for brands that need to have custom QR code templates.

This includes data tracking systems, dynamic QR codes, or QR codes in bulk, and have this integrated into their in-house system.

To further do this, you can contact the QR TIGER QR code generator for proper guidance and instruction.

QR code tracking system

Trackable QR code

Not only do the power of QR codes allow you to speed up your asset management, but you can also use this technology to track your QR code scans, which are mostly used in marketing and businesses.

So how does the QR code asset tracking system work?

QR code asset tracking allows users to track their QR code scans in real-time and monitor their QR code campaign using a dynamic QR code, which is the trackable type.

When applied in business and marketing, tracking QR code scans sets a competitive advantage.

You will understand your campaign and see your scanners’ demographics, such as where they scanned from, the time when they scanned, their location, and the device they use.

To set the record straight, there are many specific QR solutions you can use for your need.

However, these QR codes can only be generated in two types; it’s either static or dynamic QR codes.

Static and dynamic QR code

Static QR codes (not editable and trackable)

When your QR code solution is generated in a static QR code, it is not trackable.

Furthermore, it also does not allow you to edit your QR code’s information.

Therefore, you cannot change the data of your QR after generation.

That being said, static QR codes are never advisable for marketing and business or for your asset management tracking.

Static QR codes are only good for a one-time campaign.

However, it is free to generate and provides unlimited scans of your QR.

Your static QR code will never expire, and the validity lasts for a lifetime.

Dynamic QR codes (editable and trackable)

Generating your QR code in dynamic form is editable and updateable in content, making them ideal to use in the long run.

Even if you have printed your QR code and attached it to your product tags or assets, you can change your QR code behind the information if you have encoded the wrong information.

This allows you to save on the expenses that go to printing.

Furthermore, dynamic QR codes also allow you to track your QR code scans, which is ideal for business and marketing purposes.

QR codes for asset management and tracking with QR TIGER QR code generator

Asset management system, although demands a lot of data entry, changing, or removing records of assets, they don’t have to be a long and painstaking process.

With the help of QR codes, users can make their operations automatic.

With the QR code technology, this instantaneous information transfer will also reduce the number of shortcomings in your asset management records.

Integrating QR codes is one way to optimize and promote a smooth and seamless transaction of your asset management and tracking system, and it allows you to have direct access to and track the asset information.

You can also contact us today if you have more questions about how to use QR codes for inventory management or how to make multiple QR codes.

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