Introducing QR Codes in the Court System

By:  Nove
Update:  August 09, 2023
 Introducing QR Codes in the Court System

QR codes in the court system help speed up court processes by their ability to embed any information in the code, which is then accessible by scanning it through smartphone gadgets.

Digitization in the government sector is on the rise because of technological innovations.

At present, government offices like courts are still looking for more efficient ways to speed up government services.

Thus, leading them to adapt the QR code technology. 

As the pillar of democracy and the rule of law, the judiciary is on its toes trying to find a long-term solution as the pandemic cripples its functions.

These tasks become burdensome to many, from filing cases or petitions to sending summons.

Even in-person court hearings are impossible due to social distancing concerns. 

At this point, technology can play a crucial role in resuming court operations and expediting processes. 

One promising innovation that the court can look into is using QR code technology. 

But how do we use QR codes for smoother and more efficient court processes? This article outlines creative ways to digitize and speed up judicial processes using QR codes. 

The creator of QR codes: QR TIGER QR code generator online 

QR codes are a digital tech tool that can embed any information and are accessible using a smartphone. 

But how is it exactly created?

Before a person can scan a QR Code, someone must create one using an online QR code generator. 

For example, a Family Court in Australia introduced a QR code system to maintain contact registers for contact tracing of any COVID-19 exposure.

To do this, they can create a URL QR code of Google Form (where the scanners can fill out their contact details).

After that, the court can distribute the QR online or even print and display it in conspicuous places in the court.

Once scanned using smartphones, a URL QR code of Google form will direct the scanners to the Google Form URL, where they can fill it out instantly without typing the link manually.

Also, this ensures a contactless means of registering public attendance in court buildings.

To create the URL QR code of Google Form, you will need a QR code generator to convert the Google Form URL into a QR code.

When you use a QR code generator, you can convert any type of information into a QR code.

In QR TIGER, there are 15 QR code solutions you can generate online.

To name a few, these are URL QR code, vCard, File QR code, social media QR code, H5 editor QR code, email QR code, and multi-URL QR code.

Impact of COVID-19 on the court system procedures

Check in QR code

The pandemic has affected the court and its in-face procedures.As a result, the public clamored for a more efficient system with little to no face-to-face interaction.

According to a new Granicus poll, 54% of citizens expect more government services to be available online due to the pandemic.

This is due, in part, to the fact that online services have proven to be more reliable and efficient during the work planning process.

In a recent Accenture survey, citizens today expect the same fast, simple, and online choices from the government as they do from the private sector.

67 percent of survey participants said ease of use was the most important factor when engaging with digital government services.

And 56% of respondents said they would have more confidence in their government if it interacted better with them.

Thus, the coronavirus pandemic has only accelerated the critical need for a front-office digital transformation of the court system.

QR Code technology in the court system

Keeping up with technological advances and removing the backlog of cases are just a few of the court’s challenges.

Government court employees waste countless hours on inefficient and time-consuming tasks, from manually checking case records to handling mountains of paperwork for court documents.

The court system is ready for change. 

Although there are many technical solutions to choose from, QR Code technology can significantly reform the court processes.

QR Codes streamline useful information and allow quick retrieval, making legal information accessible and accurate.

It is an excellent tool for referencing and storing links to websites, social media, email, etc.

Bringing the court system into the digital space also gives citizens and governments newfound flexibility.

That’s because, unlike manual processes, QR Code technology is adaptable and capable of changing to meet evolving needs.

QR Code solutions from the best QR code generator have made this everyday court processes more accessible, faster, and more convenient; along the way, it has empowered individuals to manage their time on their terms and expect immediate results. 

Related: How to use QR codes for local governments and improve governance

Ways how to digitize and speed up judicial processes using QR court codes

QR codes offer many solutions to judicial processes that ensure accessibility and efficiency of the bench and the bar.

1. E-filing of cases or pleadings using QR Code

In some countries like India, e-filing was introduced even before the pandemic for urgent matters only.

Now, e-filing has become a new means of accelerating judicial proceedings, a significant shift from paper-based procedures. But in what way can we use QR codes in e-filing?

Email QR code

The court can generate an Email QR code to receive complaints, information, or court documents.

An email QR code, once scanned, will redirect to an email address where scanners can send a file or document.

Using the email QR code, legal counsels can directly send the file to a court that has jurisdiction over the offense charged.

They can do this without manually entering the email address of a specific court employee.

Another idea is to generate a URL QR code that will convert the court’s website or any landing page into a QR code.

This will redirect the scanners to the court’s website or landing page (where the e-filing option is available). They will no longer type the website URL, saving time and effort.

2. Receive and send court documents digitally

Visiting a post office to get a copy of summons or notices is difficult for other lawyers because of limited mobility.

Likewise, sending physical copies of duly-subscribed statements of witnesses and affidavits to the court may take longer to mail.

A QR code solution is to generate a PDF QR code that will convert a PDF document into a QR code.

Using a QR code generator online, you can digitally present your PDF document through a QR code.

PDF QR code

After generating the PDF QR code and deploying it to a specific audience, it is scannable using smartphone devices.

Any requestors or court employees will point their smartphone toward the judgment QR codes for about 2-3 seconds to access the PDF document and view it anytime and anywhere.

They can also download PDF documents on their smartphones.

3. Easily share files during virtual hearings

Instead of in-person courthouse hearings, litigants and judges now use video conferencing through various online platforms.

Some courts in the USA, Canada, and Australia are shifting to online platforms to conduct legal proceedings from trial to promulgation of judgment.

One vital concern during virtual hearings is the appropriate digital means of sharing information, documents, and evidence.

This is where the File QR code comes in.

One can use the File QR code to easily share files while having an online court hearing and digitizing presentation materials.

File QR code is a dynamic QR code that lets users generate a QR code for various file types such as MP4 files, PDF QR codes, and PNG or Jpeg.

As mentioned, the file QR code is dynamic, so you can create a PDF QR code for your document, and then with the same QR code, you can upload another file type such as JPEG (for pictures of evidence) or MP4 (video recordings).

Thus, it makes file sharing accessible and easy.

With this digital approach to court hearings, the court will somehow achieve better communication and efficient justice delivery. 

Related: How to use a File QR code converter for PDF, Doc, Mp4, and more

4. Share the live stream of open court hearings 

Video QR code

Some countries have already adopted online courtrooms in lower courts where petty cases and minor traffic offense cases are heard virtually.

As there are select hearings open to the public, an option to live stream is vital for transparency and information purposes.

But how do we encourage the public to view the live-streamed hearings without searching for the link or typing it manually? 

A QR code solution to ensure that the public can easily access the live-streamed video is to generate a YouTube QR code or Facebook QR Code (whichever is used by the court for live streaming).

If the public scans the YouTube QR code or Facebook QR code, they will be redirected instantly to a specific YouTube or Facebook page of the live-stream hearings.

The public will automatically scan the judgment QR codes and witness the virtual hearing using smartphones.

The public will no longer have to enter the link of the court’s YouTube or Facebook live-stream videos manually.

5. Share information through the website’s page

The government’s pivotal duty, especially in court, is to share relevant information with the public. 

Make sure to display the QR code for legal proceedings outside of the court where passers-by can easily see it.

The QR code can include the court’s office hours, contact details, and other relevant information.

You can generate a URL QR code of the court’s website page (where you can find all this information on one hand.)  

By simply scanning the URL QR code through smartphones, the user will access the court’s website and get the necessary information, such as office hours and telephone numbers.

To maximize the QR Code’s potential, the court can also generate a URL QR code of Google Forms to schedule an appointment or consultation.

Don’t forget to add a call to action on the QR codes for more scans. 

6. Retrieve case laws and law journals online using QR Codes

When writing motions and decisions requires rigor and accuracy in referencing.

But with the help of judgment QR codes created using the best QR code generator, it is easy to access legal information such as landmark cases, case laws, and annotations on online platforms.

To make legal research easy, a court can generate a bulk URL QR code that embeds legal information from various legal sources like virtual law libraries.

Because what if you need to generate multiple QR URLs for many of your legal resources online?

Generating an individual URL QR code for each online resource is a complete waste of time. You can generate your URL QR code in bulk to solve this problem. 

The bulk URL QR code will be downloaded and saved in a .zip file containing the unique codes for each URL.

(You can also download the bulk URL QR code template and make sure to save it as a CSV file.)

By simply scanning the URL QR code, lawyers and judges can easily access collections of law journals or legislations from various online platforms.

This is way easier instead of referencing through footnotes when writing motions and decisions. In this way, the court achieves accuracy and preserves the certainty of the law. 

Related: How to use a bulk QR code generator

8. Authenticate court orders via QR code

Going to court and waiting for the court order to be certified is a cumbersome process.

But an easy way to solve this authentication procedure is to generate a bulk URL QR code with log-in authentication.

A court can generate a QR code for legal offices that embeds the court order’s information, such as a case number.

All this information is housed in a court’s website or URL database.

Here, a court must have its website to verify court orders.

When banks and agencies scan the QR code printed on the court order, it redirects them to the website URL with login authentication and token. (in this case, the token is the number.) 

For example

These codes are entered into the electronic database or an in-house system before distribution.

You can also download the template for a bulk URL QR code with log-in authentication.

To check the court order’s authenticity, a user can scan the QR code and view the details on the official database.

Then, verify if these details match the printed court order.

In Singapore, banks and agencies that need to check the court order’s authenticity will scan the QR code of the court order that will, redirect them to a court’s website, enter the case number, enter the captcha, and click the download button.

Scanning a QR code for legal purposes can verify if the court order is authentic by retrieving it directly from the system instead of asking the person who produces it for a certified hard copy.

By integrating QR codes in the authentication procedure of court orders, litigants save time and money. 

QR codes in court: E-court processes using QR Code for a better justice system

With the advent of QR code technology, we expect faster outcomes with less effort. As a result, every sector, including the court, has to adapt to the changing society. 

Access to justice is an essential feature of democracy.

Professor Richard Susskindin states in his book “Online Courts and the Future of Justice’ that modern technology helps address the problem of accessibility to justice and further envisions that online courts function as a ‘service,’ and not a ‘place.’ 

The court’s digital shift indicates that achieving justice is possible even when done remotely.

The QR code technology ensures faster disposal of cases and a more responsive court of justice.

Seamless technology such as QR codes strengthens the duties of both the bar and the bench, and this technology may form a considerable part of the new and hopefully better normal.

Create your QR codes in the best QR code generator online. 

To learn more about QR code solutions in court processes and to generate QR codes, you can contact us now!

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