Contactless Check-in for Events, Hotels, and Resorts Using QR Codes: Here's How

Update:  April 29, 2024
Contactless Check-in for Events, Hotels, and Resorts Using QR Codes: Here's How

Contactless check-in in many events, hotels, casinos, and resorts has surged during the outbreak of the Coronavirus to control and minimize the physical contact between individuals.

Furthermore, this new approach is used to combat and avoid the use of tangible materials where the virus could linger and potentially be passed on to another person.

Contactless check-in forms using QR codes also avoid the long process of filling-up forms by automating the check-in system.

To eliminate these safety threats brought by COVID-19 and ensure that guests feel safe and comfortable during their stay, safety protocols and measures have been implemented.

As of the present, such an approach has already been practiced and observed in many commercial establishments.

What is contactless check-in?

Check in QR code

QR check-in reduces the need for most of this process, which may involve many various touchpoints through automation by using advanced technologies.

One way to do this is to generate a QR code for a contactless check-in or generate a contact tracing form using a Google form QR code where guests can enter their details when they scan the code and submit it to the personnel using only their smartphone devices.

Technology today has made a contactless check-in through QR codes just one part of the new-age guest experience.

Due to this, QR code check-in systems have become in demand for most of these establishments.

Traditional check-in vs Contactless check-in

Traditional vs QR code check in

Just think of the old-fashioned way when you check-in in hotels, events, and casinos.

Guests line up in long queues to fill out forms while exchanging pens and papers with other guests.

The whole process of the traditional way of checking in involves various touchpoints that may now be dangerous due to the pandemic and are still practiced.

In today’s new normal set-up, where people are constricted with their movements due to the possibility of further spreading the COVID-19 illness, safety protocols such as social distancing have been imposed in many establishments.

With that being said, the traditional way of checking in for most guests in hotels and events has become alarming due to the disease’s threats.

QR code check-in system: How does a QR code work seamlessly in touchless check-in points?

QR codes contain data for a locator, identifier, or tracker (contact tracing forms) that points to a website, URL, or application.

A QR code uses four standardized encoding modes such as numeric, alphanumeric, byte/binary, and kanji) to store data efficiently.

For a contactless check-in using QR codes, hotels, casinos, and other establishments can generate a QR code for the contactless form.

When the QR code check-in system is scanned using the user’s smartphone device, it will display a form on their smartphone screen to fill up and automatically click the “submit” button form once they are done.

Aside from a check-in system, events like music festivals or outdoor concerts can benefit from using QR codes. For instance, a Coachella QR code can upgrade its ticketing system by innovating the way people can access the entire event.

Aside from that, contactless check-ins are also an excellent way to implement live sports events. QR codes such as stadium QR codes can help facilitate sports event organizers to streamline big events.

How to make a contactless check-in form using QR codes:

  • Create your contactless form first (via Google Forms, Microsoft Forms, or any other survey form company)
  • Copy the URL of your Google Form
  • Go to QR TIGER QR code generator online
  • Paste the URL in the “Google Form” menu
  • Choose between Static or Dynamic QR
  • Click Generate QR code
  • Customize your QR code
  • Distribute your QR code

How to make a contactless check-in form using a QR code generator online: A step-by-step guide

Create a contact form online

Google Forms are one of the easiest and fastest ways you can create your contactless check-in forms. However, you can use other forms provided by other related companies.

But to have it way more convenient to use Google Forms to generate your QR code for a contactless check-in, you need to set up your Gmail account, which comes for free to get started with creating your Google Forms spreadsheets.

After you are done, all you have to do is fill in the necessary information you want to collect from your guests, such as their name, contact address, email address, booking date, health status, time of visit, number of people checking in, etc.

Copy the URL of your Google Form

Go to QR TIGER QR code generator

Paste the URL in the “Google Form QR code” category

Choose Dynamic when you generate your QR code

Once you already copied the URL of your contactless check-in form using the QR TIGER QR code generator online, generate your form by selecting the Dynamic QR Code to change or edit the data behind your QR code in case you make a mistake and also to avoid pixelation of your codes.

Then click the Generate QR code button.

You can also track the scans of your Google form QR code in a dynamic.

What to do with your QR code for a contactless check-in after you have generated it?

Sending or distributing your QR code online or via email

You can email the QR code to hotel guests that they have to fill-up before their arrival.

Printing your QR code form

You can print your QR code for the check-in form and have it displayed at the entrance or the information desk section.

Benefits of contactless check-in using QR codes

  • It saves time for both guests and staff and alleviates guests' experience
  • Automates the check-in process
  • QR codes are accessible using smartphone devices
  • Ensures safety for both workers and guests
  • QR codes are easy to generate and implement
  • Guests can check-in anytime
  • It is an excellent marketing tool to entertain guests by the QR code’s ability to hold different content types.

Other ways hotels, casinos, and resorts can use QR codes

WIFI QR code 

Wifi QR code

You can make your guests’ stay worthwhile by allowing them to connect to your facility’s WiFi directly.

Embed your WiFi details in a QR code so that when users scan the code, they no longer have to input the password manually.

QR code for a restaurant menu

Restaurants can benefit a lot from the use of Menu QR codes.

Instead of printing menus that might be prone to virus transmission, customers can scan a QR code and enjoy checking the food availability via their own devices.

QR codes for review/feedback

Feedback QR code

You can generate a Google form QR code that will get your guests feedback about your service and encourage them to give you 5-star ratings.

It’s a similar process, such as generating a contactless check-on form; the only difference is that the Google sheet is in a feedback form type.

Best practices when using a QR code for a contactless check-in

Only implement the action you are promoting in the QR

QR code has many types of solutions you can use for your particular need.

There should only be 1 QR code per 1 solution. Do not complicate your QR code by trying to mix things up.

For example, if you make a QR code for a contactless check-in form, it leads them to the landing page where they can enter their information and nothing else.

Add a call to action in your contactless check-in form

Don’t forget to add a call to action in your QR code so people know what action to take when they see your QR code. 

Use a dynamic QR code

Therefore, you can collect and ask your guests as much information as you’d like to get from them, and your QR code will still maintain that quiet space and not get pixelated.

Do not invert your QR code colors

This is one of the common mistakes users make when they generate your QR code.

Do not ever invert your QR code color- that is one of the major rules.

Make sure that your QR code’s foreground color is darker than the background for easy QR detection, and it scans quickly.

How to generate a QR code for Microsoft Forms?

To generate a QR code for Microsoft Forms, copy the URL of your form and paste it into the Google form QR code category in QR TIGER QR code generator online.

Make sure to generate a dynamic QR form to modify and track your QR code.

Get started with contactless check-in using QR codes.

QR codes are already a common sight outside shops, bars, café, and restaurants, and are known to give their guests quick information at their own convenience.

Using QR codes to bridge the gap between the guest and information minimizes the amount of time guests spend in the reception area and limits staff interactions while alleviating the guest experience.

The key for hotels, resorts, and casinos that are going contactless is to create a journey for guests that is still enjoyable but doesn’t need hotel staff to assist them.

If you have more questions about QR codes, you can also contact us today for more information.

Related terms

Check-in QR code generator

You can use the QR TIGER QR code generator to make a QR code for your customers to use to check-in.

This will allow you and your guests to check inside the hotel without having to interact with each other.

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