As over 600,000 companies in the U.S. use Excel in their operations, how can an excel QR code generator online help them have faster and secure file sharing?
Excel is one of the most used spreadsheet software that is made by Microsoft. Businesses and institutions use this software to keep records of data and make balance sheets, tables, and get statistical results.
Because of that, Excel becomes the go-to software for data encryption and making reports.
As they are useful for today’s usage, the need for creating faster alternative sharing options escalates. Because of that, QR code experts formulated a QR code solution that embeds Excel files into QR codes.
If you work for the auditing department or use Excel files as a part of your working routine, then this article is for you.
But before you move into generating one, here are the following basics that you need to learn.
3. Switch from static to dynamic QR and generate your QR code
Once you are done uploading the file or pasting the Excel file link, you can proceed with generating the QR code.
When generating using the URL category, QR code experts recommend you to generate it into a dynamic QR code to access more features such as replacing your QR code content to another file, tracking your QR code scans, activating the QR code password feature and many more.
After you have customized your QR code, proceed in running a test by scanning the QR code using different devices. In this way, you can detect any early errors and avoid any scanning problems in the future.
QR codes are a great tool to use in holding content smartly and conveniently. Using it, users can reap the 5 following benefits.
Fasten file sharing duration
Excel QR codes fasten file sharing duration. Because of that, users can instantly let their recipients view the content by downloading and viewing them without the need of waiting for the file to upload.
Using it, people can fasten their operations and have more time to make other business transactions.
Cost-efficient in your pocket
QR codes are inexpensive to make. Because of that, marketers and companies are using them as they are light in their pockets.
Thanks to its editable feature, businesses can use the same set of QR codes with different content for a long time and establish an office-based QR code for file sharing.
Through the use of it, they can save money while integrating the use of it in their operations.
Excel QR codes save data
When creating an Excel file with more data entries, the data that it consumes to make can sometimes take up a significant amount of storage.
Because of that, uploading and sharing the file can take up more time than With the use of Excel QR codes, the recipients can save space on their devices and just automatically open it with their cloud storage configuration.
Safe and secure
When it comes to sharing files and information, QR codes are the best means of sharing safe and secure content.
Thanks to its secure error-correcting feature, this mode of content sharing is usable even if it bears 30% damages in its print counterpart.
Because of that, companies and other users can ensure their content’s safety and security.
Through the use of it, they can easily keep their business transactions discreet and well-protected.
You can also activate the password-protected feature of your QR code for confidential files and can only be accessed by authorized personnel.
Editable and Trackable
Since Excel QR codes are dynamic in nature, you can enjoy the benefits of having more plausible features than its static counterpart.
With its editable and trackable features, marketers and other businesses are enjoying its usage in their operations.
By editing content in your QR code, you can easily change its existing files without the need of generating new sets of QR codes.
Also, you can keep track of the scans made by knowing its total number of scans, scan location, devices used in scanning, and the date of the scans made.
This way, they can maximize their usage and have much comprehensive QR code operations.
Tips on how to make the most out of your Excel QR code
When making the most out of your Excel QR code, there are 5 helpful tips that you can implore.
1.Choose the right person to access your Excel file
When using the second way of embedding your Excel file into a QR code, you can select the person/people that can access your QR code.
Because of that, you can have a safe and discreet file sharing with the recipient you want to receive the QR code with.
Through this, you can still post the QR code on your bulletin board and have the intended person to open the QR code’s content.
2. Make a QR code design
For a more customized professional QR code look, QR code experts recommend users to make a custom QR code design.
By designing the QR code, they can increase their scanning rate and let the employees scan them without any doubt.
To ensure the QR code’s scannability, design experts always follow the rule of thumb in making a QR code such as making the foreground color darker than the background and avoid any color mismatching.
3. Make a compelling call to action tag.
To gain more scans, QR code experts recommend the use of call to action.
In this way, your recipient will have a hint of the content of your QR code.
When adding a compelling call to action tag, you can use a three worded phrase such as “scan to audit” or “scan to read."