How to Use QR Codes for Inventory Management System

Update:  April 26, 2024
How to Use QR Codes for Inventory Management System

QR code solutions are used in every possible way, even in inventory! So is a QR code for inventory management used by manufacturing companies?

Why QR codes are the best option instead of the standard barcodes, and why should you switch?

According to a study, a QR code system for inventory management and not marketing was originally the main purpose of QR codes.

QR codes are an advanced version of barcodes that can hold more data and information that comes in a variety, which is why; it is much more used in global manufacturing, logistics, and warehousing systems- managing large quantities of products.

Furthermore, the information you generate in QR codes is customizable and editable and enables you to access unlimited types of information.

Why was there a shift from barcodes to QR Codes in Inventory?

QR code stands for Quick Response Code. It is a 2-dimensional barcode type made by Denso Wave in 1994.

The significant difference between the standard barcode and the QR code is that QR codes can carry more information or data vertically and horizontally and are trackable.

Unlike the barcodes, that is only readable in a horizontal direction.

Furthermore, QR codes can store different and multiple data from video, images, website addresses, document files, PDFs, etc., which can be hugely useful in inventory management because of the flexibility of the information you can put into it.

However, barcodes only read the numerical value of products.

The use of the QR Code meets the need for mass product inventory demands.

How does the QR code system functions in your inventory management system?

In your database management system, for example, using the Airtable platform (which contains all of the information about your inventory system), you can make a QR code for inventory management system that will embed the digital information about an item that may include the model number/serial number, factory and date of the manufacture, and other verification data.

To access the information in a specific record within a specific view in the Airtable, the user can generate URL QR codes in bulk to generate a unique code for each piece of information that will lead to a specific URL or data of the product once scanned using smartphone devices.

On the other hand, to access the overall information of the ‘base’, which is in short for a database in Airtable, the user can also generate a URL QR code for that.

This can be placed on the outer portion of the packaging or even in the primary packaging of an item, which will be accessible by the end user.

In the overall system of the inventory and manufacturing system, at the end of the manufacturing, Enterprise resource planning (ERP) systems will hold this product information along with the history of the transaction of the item to allow product tracking along its chain of distribution.

You can also have your QR code API integrated into your system.

Why QR codes are great to use in the inventory management system?

QR Codes are accessible on smartphones

QR code on packaging

QR code inventory system is helpful because of its accessibility to phones. Who doesn’t own a phone in this generation, right?

You and your employees can quickly take their mobile phones out of their pockets, track and record inventory items, and check their status.

No need to buy bulky scanning devices

There’s no need for you to purchase expensive bulky scanners. QR codes are mobile-friendly.

They can instantly access the information when they scan the QR code using their smartphone devices.

Display additional information

Product packaging QR code

QR codes can hold a thousand times different and wide array of information than a barcode. QR codes offer a variety of solutions and generate particular QR codes according to their function and use.

A QR code for inventory management systems can link you to different types of data inventory, such as a PDF file, an inventory image, a Word or video file, etc.

Moreover, you can attach business QR codes to transportation boxes that will identify the category of the item. It is useful for warehouses dealing with different and multiple companies.


QR codes have a built-in correction error

QR codes are less susceptible to damage, which means that even if the QR code is slightly worn off, it can still function. It is an essential element for the global shipping and distribution of goods.

This efficiency comes again from their square shape because of the QR code elements (pixels) cluster in duplicates.

Products can endure different types of weather conditions and transportation, and even if there is QR code damage, it still provides you with a high scan-ability rate because of its increased error correction, unlike barcodes.

QR codes are editable

Using a Dynamic QR code which is an advanced type of QR code, will allow you to edit and update the information of where your QR codes redirect you to any time of the day.

Inventory management systems are primarily based on large volumes produced printed QR codes, which increases the possibility of an error occurring.

By dynamic QR codes, you can change the content of your QR code.

For example, you can redirect a video file that is supposed to be a PDF file or a Word file.

All that without having to reprint your QR codes! This can be useful in case of mistakes.

Moreover, this will allow you to track the data of your scans in real time.

QR codes can work everywhere

Barcode scanners need to be physically computer-connected when you do your inventory management transactions, which could happen anywhere, like in warehouses or fields.

You may be far from your office computer, which will make it inconvenient.

QR Codes are quickly accessible to smartphones and can readily work in any location.

Furthermore, you can keep track of the inventory status at any time using smartphones with QR Codes.

Easy to incorporate into current product inventory systems

All of the above points have the cumulative effect of making QR Codes easy to integrate into currently used product inventory systems.

Most inventory management software already allows QR Codes; you simply need a way to generate them.

With many free QR code generator options, you can have the opportunity to upgrade your inventory process by using the Best QR Code Generator!

QR code generation in bulk

Bulk QR code

Using this QR code generator for inventory, you can create QR codes in bulk for URL, vCard, and URL with a log-in authentication number, text, and numbers!

Using the bulk QR code solution, you don’t need to generate QR codes individually for these 5 solutions!

QR codes speed up the inventory process

Maintaining a precise and accurate inventory can take up hundreds of men working each week.

QR code-based inventory management system can quicken up the time spent on data entry and will improve the accuracy of the records concerned.

Furthermore, your employees can allocate their time to other admin tasks such as meeting customers’ orders or updating budget requirements.

How to make QR codes for inventory?

  • Go to QR TIGER QR code generator online
  • Select which type of QR code solution you need
  • Click dynamic QR code so you can track and edit your QR code
  • Customize your QR code
  • Do a scan test
  • Download and deploy

Make a QR code for inventory for free

A QR code that is free is called a static QR code, in which you can generate it in QR TIGER.

However, a static QR code is not recommended when you use it for inventory purposes as it is a fixated type of QR code in which you cannot edit and track your QR codes.

Furthermore, there are also no integrations with other apps and software using a static QR code.

You can also try the trial version of dynamic QR codes to see the benefits of these types of QR codes to your inventory.

Companies that use QR codes

Many well-known brands, including McDonald's, Disney, VaynerMedia, Shangri-La Hotels and Resorts, Universal, Hilton Hotels and Resorts, Furla, Samsung, Marriott International, CBS, Lululemon, Uber, Decathlon, Sodexo, and many others, trusts QR TIGER for their QR code needs.

Integrate QR codes for your inventory management system with QR TIGER

Many inventory systems demand a lot of data entry, changing, or removing records of assets.

QR codes make the operation automatic.

The instant information transfer will also reduce the number of shortcomings in your inventory records.

Integrating the QR code technology is one way to optimize and promote a smooth transaction of your inventory management system and allows you to have direct access to and track the asset information.

Generate your QR codes in the best QR Code generator online today!

You can get in touch with us today if you have any additional inquiries regarding creating QR codes in bulk or using them for inventory management.

Related terms

Innovative QR code

To make an innovative QR code that you can edit, track and customize the appearance, you can create your customizable QR codes in QR TIGER QR code generator online.

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