How to Create a QR Code for a Word Document in 5 Steps

Update:  June 24, 2024
How to Create a QR Code for a Word Document in 5 Steps

A QR code for a Word document displays a Word file on the user’s smartphone screen when you scan it. 

This type of QR code solution allows you to convert any Word document to QR code. Users can scan-to-download documents, which accelerates file sharing.

To learn how to create customized QR codes for documents, let us first know what a QR code for a document is all about.

How to generate a QR code for a Word document?

Follow the easy steps below to convert a Word document to a QR code. Here's how you can create custom QR codes for documents.

  • Go to QR TIGER online and log in to your account.
  • Select the File QR code and upload the file directly from your device. If the Word file is online, you can also use a URL QR code. Just copy and paste the shareable file link.

Tip: You can enable the password-protection feature of the dynamic URL QR code if your file is confidential.

  • Click Generate QR code.
  • Customize the QR code design.
  • Test the QR code to see if it contains the right document. Then, download it in either PNG or SVG.

How to generate bulk URL QR codes for Word documents?

If you have many Word documents or document links stored online, such as in Google Drive or Dropbox, and you need to individual QR codes for them, you can use the bulk URL QR code solution of QR TIGER. Here are the simple steps below:

1. Download the template for the bulk URL QR code from the platform.

2. Edit it and fill the template with the links to your Word documents.

3. Once done, save it as a CSV file.

4. Upload it to the platform and select dynamic QR code.

5. Generate your bulk QR code for Word.

6.     Customize the QR code according to your branding or preferences. 

Reminder: You can only have one design for all the QR codes. If you need different QR code designs for different file categories, we recommend creating separate CSV files and then uploading them in batches.

7. Select a print layout for printing or simply download the QR codes in one zip file. You can find these QR codes in your dashboard for access anytime.

What is a QR code for a Word document?

QR codes for documents present a Word file once the QR code is scanned using a smartphone or a QR scanner.

The best solution for this type of document is a File QR code. This dynamic QR code solution stores the file and converts the Word file to a scannable QR code.

And the best part? It lets scanners download and save the file on their device, allowing them to access it anytime.

Word document QR code

Since a QR code for a Word document is a dynamic QR code, you can change its content to another file even after printing it.

You can also track the data from your QR scans in real time based on the following metrics: number of scans, location, time, and devices used to scan the code.

Since sending files can be a hassle, using a Microsoft Word QR code generator for Word documents can promote a scan-to-download of Word files using a QR code.

How to create a QR code for a Word document for free? A step-by-step guide

To learn how to create a QR code in Word by embedding Word files into QR codes, here are five simple steps that you can follow.

Go to QR TIGER QR Code Generator and select URL or File QR code category

Select the file category in the menu and upload your Word document file. The file QR code solutions can be a PDF, image, audio, video, MP3, GIF, and many more.

Depending on your subscription, you can upload files with the following data capacities: 5MB for Regular,  10MB for Advanced, and 20MB for Premium and Professional.

You can also avail of the freemium plan to access this feature for free and generate three dynamic QR codes with a 500 scan limit each for any QR code solutions of your choice. 


Generate and customize your QR code

Once you have uploaded it, you can proceed with generating your Word file QR. This step converts your Word doc to QR code. Then, proceed to customize your QR.

Customizing your QR code involves selecting a set of patterns, eye shapes, and colors and adding a logo and call-to-action tag.

This way, you can showcase your brand on the QR code and make your receivers aware of who sends it.

Test and download your Word document QR code

To ensure the QR code’s scannability, you need to perform a series of test scans to identify any scanning errors before you proceed with downloading them.

For a better testing experience, you can use different devices with different operating systems to ensure which system is experiencing any scan delays.

In this way, you can immediately fix any scanning problems.

Once you are satisfied with the results, proceed to download your QR code to document-print quality to preserve its quality.

Vector file formats such as SVG are the best print-quality formats that you can use.

Deploy in print and digital platforms

Print file QR code

Word QR codes are scannable in print and even from a computer screen, which makes them flexible.

Now that you have downloaded your QR code, you can deploy it on print and digital platforms.

You can place your printed QR codes in your folders, resumes, or information stands. 

In this way, your scanners will easily access the QR code and download the file.

Converting your Google Word document into a QR code

If your Word file is in Google Drive or anything similar, you can follow these six simple steps in converting your Google document into a QR code using the URL QR code.

  1. Open your Google Drive and select the Google document you want to use.
  2. Copy the Google document’s link.
  3. Open the QR code generator online 
  4. Select the URL category and paste the Google document’s link.
  5. Generate and customize your QR code.
  6. Download your QR code for a Word document.

Why dynamic QR codes are best for embedding Word documents?

Creates better visuals

As you want your QR code Word document to be easily recognized, using a QR code with pleasing visuals is necessary.

But to better understand what type of QR code gives out more attractive visuals is important.

It is evident that dynamic QR codes have a pleasing and minimalistic look.

Unlike the static QR code’s visuals, which store data in their graphics, the dynamic QR code’s visuals are not compromised and store data using online external data storage.

Thus, its visuals are more pleasing to view.

Stores more data

With the restrictions users face with static QR codes, there’s no denying that dynamic QR codes store more data than static QR codes.

Because of that, QR code experts introduce dynamic QR code solutions that allow them to upload heavy files. 

Avoids any scanning errors

Dynamic QR codes reduce the risk of scanning errors as they store data in a more secure storage system.

The chances of getting a broken link by scanning a dynamic QR code are lesser as users can easily update the content anytime. 

Trackable

If you want to know the effectiveness of using QR codes in your campaign, for example, then dynamic QR codes can always be your tracking companion.

You can track important data such as the number of scans, the device used, the date of the scans made, and the location of your scanners. 

This way, you will know how many people have engaged in your QR code.

Ability to edit and replace your QR code’s content

Unlike static QR codes, the content in dynamic QR codes can be changed without regenerating and reprinting new QR codes for your Word documents, which saves you time and money in the long run. 

Enable the password-protected feature

Document QR code password
A Word document in a dynamic QR has a password-protected feature for your documents. Therefore, you can put a password in your QR code for confidential documents. 

It saves you money in the long-term

You can edit your Word document file to another file even though it has been printed.

It saves you money from having to print your QR code all over again. That’s the power of dynamic QR codes!

Share Word documents using a Word document QR code

Word document QR code is scan-able, shareable, and downloadable using smartphone devices, making them convenient to use when you share your Word files.

Use cases of QR codes for Word documents

Here are five useful ways how QR code experts use QR codes in their personal and business engagements, 

Resumes

In a globally competitive job-search environment, the use of regular resumes in presenting yourself to your prospective employer may not be enough for you to land a job. 

To increase their chances of landing a job, jobseekers can attach QR codes for Word documents to their resumes to provide more information about themselves and their other past work experiences that are not covered in their resumes.

Learning materials such as worksheet documents

Worksheet QR code

Word documents are also widely used in education, especially in making worksheets and other learning materials.

As the world is now entering a new normal mode of education, sending links to learning materials can confuse students.

As a solution to this problem, many educators are using QR codes for Word documents to simplify the process of sending Word documents.

Using this, they are able to accelerate the duration of uploading and downloading the files without the need to send file links to their students.

Product information

Image Source

Some manufacturing companies like Nestle are using QR codes on their products which contain nutritional guides and social and production information.

As this information is encoded using a QR code, they can provide more information about the product.

Recipes and newsletters

Cookbook QR code

QR codes for Word documents are used in listing recipes and other DIY newsletters and cookbooks as it is easy to download and access. 

For instance, you can use a QR code document for a restaurant recipe.

The restaurant recipe can then be integrated with a digital menu app that presents a restaurant’s online menu to customers.

Because of this, cooking sites are always attaching Word document files to their recipes.

But as people are afraid to click links from these sites, they tend to miss out on good opportunities. 

To solve this problem, QR codes for Word documents are a helpful tool to easily download the file. 

You can also customize the QR code to make it more personal-looking.

Product Instruction Guide

Product instruction guides before are included with the product’s packaging.

But as this bulky paperwork is taking up more space than the actual product itself, manufacturers are incorporating new ways of inserting product instruction guides in their packaging, such as adding file directory links.

However, not all consumers have the patience to type the links individually.

As a result, manufacturers are integrating QR codes in their product packaging.

Using this, consumers are able to access these instruction guides by scanning the designated QR code without typing its directory links.


Make a QR code for Word documents and power up the future of file sharing

In a world where digital things are taking over physical tasks, word documents are one of the most used digital software today.

Because of that, QR code experts are introducing a new QR code solution that can help people extend the sharing period of QR codes for Word documents. 

By generating QR codes for Word documents with a dynamic QR code generator, no issues in sharing and accessing the content will occur. 

Using the QR code technology, you can start exploring more possibilities with this QR code solution and power up future document sharing.

FAQs

How to create a QR code for a document?

To create a QR code for any document, be it a Word file, excel file, video, or MP3, you can use QR TIGER’s file QR code solution.

Upload the type of file you want to convert into a QR code and make sure it generates in dynamic QR code so you can update or change the content of your QR code.

Can I edit my existing QR code's design?

Yes. With QR TIGER, once you create a dynamic QR code for a document, you can change or modify the QR code design. On the dashboard, click the dynamic QR you want to edit, click Settings and simply click Edit QR code design. Don't forget to click Save once done.

brands using qr codes

RegisterHome
PDF ViewerMenu Tiger