How to Create a QR Code for a Word Document in 5 Steps

By:  Roselle
Update:  May 31, 2023
How to Create a QR Code for a Word Document in 5 Steps

A QR code for a Word document displays a Word file on the user’s smartphone screen when you scan it. 

This type of QR code solution allows for a scan-to-download document, which accelerates file-sharing. 

To learn how to create a QR code for a Word document, let us first know what a QR code for a Word document is all about.

How to generate a QR code for a Word document?

Follow these simple steps to create a word to QR code easily:

  • Go to a free QR code generator online
  • Select the File category and upload the file directly from your computer or choose the URL category (if the Word file is in Google Drive, Dropbox, or anything similar and just copy the link) and upload your document. You can also enable the password-protection feature of your QR if your file is confidential. 
  • Generate and customize your QR code’s appearance.
  • Test and download your Word document QR code.
  • Deploy in print and digital platforms.

How to generate bulk URL QR codes for Word documents?

If you have many Word documents/links stored online, such as in Google Drive or Dropbox, and you need to generate them in bulk, you can use the bulk URL QR code solution of QR TIGER. Here are the simple steps below:

1. Download the template for the bulk URL QR code 

2. Edit it and copy the links of your Word documents in the template you downloaded

3. Once done, save it as a CSV file 

4. Upload it in the bulk QR code solution and switch to dynamic QR 

5. Generate your QR code 

6. Your bulk QR codes for Word documents will be downloaded on your computer as well as in the QR code generator dashboard.

What is a QR code for a Word document?

A QR code for a Word document presents a Word file once the QR is scanned using a smartphone device.

This type of QR solution is a dynamic QR form that embeds documents into QR codes.

This type of solution is part of the File QR code category that converts any type of file to a QR code.

Word document QR code

Moreover, since a QR code for a Word document is a dynamic QR code.

You can change the content behind your  QR code in Word and change it to another file even when printed. And you can also track the data of your QR scans even in real time. 

Since sending files can be a hassle.

Using a Microsoft Word QR code generator for Word documents can promote a scan-to-download of Word files using a QR code. 

How to create a QR code for a Word document? A step-by-step guide

To learn how to create a QR code in Word by embedding Word files into QR codes, here are 5 simples steps that you can follow.

1. Go to QR TIGER QR code generator online and select URL or File QR code category

Document QR code generator

Select the file category in the menu and upload your Word document file.

By selecting the file category of the QR code generator, you can see different QR code solutions that you can use in the future.

(You can also select the URL category if your word file is in Google Drive or anything similar, just simply copy the link and paste it in the URL section and generate your QR and follow the similar steps.) 

The file QR code solutions can be a PDF, image, audio, video, MP3, GIF, and many more.

2. Generate and customize your QR code

Once you have uploaded it, you can proceed with generating and customizing your word QR code.

In customizing your QR code, you can select the set of patterns, eye shapes, and colors; and add a logo and call to action tag to it.

In this way, you can brand your QR code and make your receivers aware of who sends these QR codes.

3. Test and download your Word document QR code.

To ensure the QR code’s scannability, a series of test scans are needed to further know any scanning errors before you proceed in downloading them.

For a better testing experience, you can different devices with different operating systems to ensure which system is experiencing any scan delays.

In this way, you can immediately fix any scanning problems.

Once you are satisfied with the results, proceed to download your QR code in print quality to preserve its quality.

Vector file formats such as SVG are the best print-quality formats that you can use.

4. Deploy in print and digital platforms.

Print file QR code

Word QR code is scannable in print and even from a computer screen which makes them flexible to use.

Now that you have downloaded your QR code, you can proceed with deploying them on print and digital platforms.

You can place your printed QR codes in your folders, resumes, or information stands. 

In this way, your scanners will easily access the QR code and download the file.

Converting your Google Word document into a QR code

You can follow these 6 simple steps in converting your Google document into a QR code using the URL QR code.

  1. Open your Google Drive and select the Google document you want to use.
  2. Copy the Google document’s link.
  3. Open the QR code generator online 
  4. Select the URL category and paste the Google document’s link.
  5. Generate and customize your QR code.
  6. Download your QR code for a Word document.

Why dynamic QR codes are best for embedding Word documents?

1. Creates better visuals

As you want your QR code Word document to be easily recognized, using a QR code with pleasing visuals is necessary.

But to better understand what type of QR code gives out more attractive visuals is important.

It is evident that dynamic QR codes have a pleasing and minimalistic look.

Unlike the static QR code’s visuals, where its data is stored in its graphics, the dynamic QR code’s visuals are not compromised and store data using online external data storage.

Thus, its visuals are more pleasing to view.

2. Stores more data

With the restrictions users face with static QR codes, there’s no denying that dynamic QR codes store more data than static QR codes.

Because of that, QR code experts introduce dynamic QR code solutions that allow them to upload heavy files. 

3. Avoids any scanning errors

Dynamic QR codes reduce the risk of getting scanning errors as it stores data in a more secure storing system.

The chances of getting a broken link by scanning a dynamic QR code are lesser as users can easily update the content anytime. 

4. Trackable

If you want to know the effectiveness of using QR codes in your campaign, for example, then dynamic QR codes can always be your tracking companion.

You can track important data such as the number of scans, the device used, the date of the scans made, and the location of your scanners. 

This way, you will know how many people have engaged in your QR code.

5. Ability to edit and replace your QR code’s content

Unlike static QR codes, the content in dynamic QR codes can be changed without regenerating and reprinting new QR codes for your word documents, which saves you time and money in the long run. 

6. Enable the password-protected feature

Document QR code password
A Word document in a dynamic QR has a password-protected feature for your documents. Therefore, you can put a password in your QR code for confidential documents. 

7. It saves you money in the long-term

You can edit your Word document file to another file even though it has been printed.

It saves you money from having to print your QR code all over again. That’s the power of dynamic QR codes!

8. Share Word documents using a Word document QR code

Word document QR code is scan-able, shareable, and downloadable using smartphone devices, making them convenient to use when you share your Word files.

Use cases of QR codes for Word documents

Here are five useful ways how QR code experts use QR codes in their personal and business engagements, 

1. Resumes

In a globally competitive job-search environment, the use of regular resumes in presenting yourself to your prospective employer may not be enough for you to land a job. 

To increase the chance of landing a job, jobseekers attach QR codes for Word documents on their resumes to give more information about themselves and their other past work experiences that is not covered in their resumes.

2. Learning materials such as worksheet documents

Worksheet QR code

Word documents are also widely used in education, especially in making worksheets and other learning materials.

As the world is now entering a new normal mode of education, sending links to learning materials can create confusion for students.

As a solution to this problem, many educators are using QR codes for Word documents to simplify the process of sending Word documents.

Using this, they are able to accelerate the duration of uploading and downloading the files without the need to send file links to their students.

3. Product information

Image Source

Some manufacturing companies like Nestle are using QR codes on their products which contain nutritional guides and social and production information.

As this information is encoded using a QR code, they can provide more information about the product.

4. Recipes and newsletters

Cookbook QR code

QR codes for Word documents are used in listing recipes and other DIY newsletters and cookbooks as it is easy to download and access. 

For instance, you can use a QR code document for a restaurant recipe.

The restaurant recipe can then be integrated with a digital menu app that presents a restaurant’s online menu to customers.

Because of this, cooking sites are always attaching Word document files to their recipes.

But as people are afraid to click links from these sites, they tend to miss out on good opportunities. 

To solve this problem, QR codes for Word documents are a helpful tool to easily download the file. 

You can also customize the QR code to make it more personal-looking.

5. Product Instruction Guide

Product instruction guides before are included with the product’s packaging.

But as this bulky paperwork is taking up more space than the actual product itself, manufacturers are incorporating new ways of inserting product instruction guides in their packaging, such as adding file directory links.

However, not all consumers have the patience to individually type the links.

As a result, manufacturers are integrating QR codes in their product packaging.

Using this, consumers are able to access these instruction guides by scanning the designated QR code without typing its directory links.

Make a QR code for Word documents and power up the future of file sharing

In a world where digital things are taking over physical tasks, word documents are one of the most used digital software today.

Because of that, QR code experts are introducing a new QR code solution that can help people in extending the sharing period of QR codes for Word documents. 

By generating QR codes for Word documents with a dynamic QR code generator, no issues in sharing and accessing the content will occur. 

Using the QR code technology, you can start exploring more possibilities with this QR code solution and power up future document sharing.  

Frequently asked questions

How to create a QR code for a document?

To create a QR code for any document, be it a Word file, excel file, video, or MP3, you can use QR TIGER’s file QR code solution.

Upload the type of file you want to convert into a QR code and make sure it generates in dynamic QR code so you can update/change the content of your QR code.

brands using qr codes

PDF ViewerMenu Tiger